We thought our cost/km was a lot lower. Frotcom showed us a different reality.

Cost management

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Overview

There’s a lot more to managing a fleet than to simply keep track of vehicles. Keeping track of fleet costs is also a very important part of fleet management.

Frotcom’s Cost Management module allows you to register and control your vehicles’ costs in an integrated and convenient way. Not only are you able to register all costs, you can also schedule fixed costs and calculate cost/km and cost/hour ratios, among others.

Frotcom can actually crosscheck the cost information you enter, with the GPS locations of the vehicles, therefore adding an extra degree of control to your cost management. For instance, you can verify if, at the time inscribed in a fuel note, the vehicle was at the gas station. You can also validate the odometer information associated with that fuel note.

Recurring costs allow you to schedule fixed costs such as vehicle depreciation or insurance. By doing this, you will automatically add these costs to the vehicles’ cost list.

As a final result, not only will you be able to register and control all fleet costs. You will also be able to calculate the real costs of each vehicle, as well as real cost/km and other ratios.

Benefits

Here's a list of the most common benefits of using Frotcom's Cost Management module:

Keep track of your fleet’s costs
Register all fleet costs, variable and fixed. Use Frotcom’s tools and reports to analyze them;
Calculate the real cost/km for each vehicle
Know exactly how much each vehicle costs per km – or per month;
Save money
Don’t just guess what you need to charge per km. You will be able to calculate the exact figures for each vehicle;
Check the authenticity of cost notes
By crosschecking cost notes and GPS data, Frotcom will help you in their validation.

How it works

The Cost Management module in Frotcom allows you to register all costs associated to the operation of your fleet, including fuel, tolls, insurance, maintenance, tires, salaries, etc.

You will be able to calculate the real costs and – equally important – the cost per km, for each vehicle. This will allow you to know exactly the profitability of your fleet;

You will be able to breakdown the costs of your fleet, giving you detailed information about the variable costs and the fixed costs of your fleet;

You will be able to detect wrong information, like wrong km readings, excessive fuel consumption or impossible refueling places and times (comparison with GPS data).

You can enter costs manually (variable costs such as fuel) or automatically (recurring, fixed costs such as insurance).

Once you enter your vehicles’ costs, you will be able to calculate, for a certain time period (for instance the last month), total costs. You will also be able to breakdown the cost if you want to see , for a certain vehicle, what is the exact composition of your cost.

Simultaneously, you will be able to calculate several important ratios:

Cost/km
Fuel consumption/100 km
Cost/hour and Fuel consumption/hour (for construction machinery)

Additionally, you will be warned in cases when the time or odometer reading entered in Frotcom does not match the information from the GPS. For instance, if the information from the odometer (number of km) is not compatible with the GPS data received, you will get a warning message and a suggestion on the number of kms which should be in the odometer at that time.

You can also check on the map where a vehicle was at the time of a cost note, such as a fuel note, allowing you to validate cost notes.

Main features

Here is a list of the main features available in Frotcom's Cost Management module:

Cost registration for all types of fleet costs
Cost breakdown – variable and fixed costs
Recurring costs for automatic cost scheduling
Cost crosschecking: by time and by place
Automatic calculation of cost/km, fuel consumption/100km, cost/hour and fuel consumption/hour