Take Control of Your Fleet’s Operating Costs

Main fleet activities

Your fleet is one of your company’s biggest sources of costs, but it’s also one of the areas where you can make the most impact. With the right tools, fleet operational costs can be controlled and optimized.

Intelligent fleet management can lead to real savings in fuel consumption, maintenance, driving behavior, and route planning. Frotcom helps control costs, boost efficiency, and improve your bottom line. Here’s how

Control Fuel, Maintenance, and Tire Wear

Fuel consumption, maintenance, and tire wear are the largest sources of operational costs in a fleet, especially in a fleet of trucks, where the average fuel consumption and monthly mileage are higher than those of lighter vehicles.

To reduce these fleet costs, you need to:

Plan each vehicle’s route in the best possible way to minimize mileage
Monitor route execution to make sure the driver is following your plan
Monitor and analyze driving behavior to avoid harsh driving habits, which can significantly increase fuel consumption
Control fuel operations, including refueling management, fuel wastage, and fuel theft detection

Properly planning and executing each trip can have a significant effect on fuel costs alone, with reductions of 5–7% in fuel consumption. By the end of the month, this adds up considerably.

Preventive maintenance and tire management are also key factors in controlling fleet costs. With Frotcom’s fleet management software, you can efficiently track service schedules and avoid unexpected breakdowns, ensuring your fleet operates at peak performance. Additionally, Frotcom allows you to monitor tire pressure and temperature in real time, reducing excessive tire wear and preventing blowouts that could lead to costly downtime.

Lastly, Frotcom can also help reduce your fleet’s carbon footprint by minimizing mileage and improving driving behavior.

To further support cost-efficient and sustainable fleet operations, Frotcom provides tools to help you monitor fuel consumption, track service and maintenance expenses, and detect inefficiencies that lead to unnecessary costs, such as excessive idling or aggressive driving that accelerates tire wear. With all key metrics in one place, you can make informed decisions and proactively control your fleet’s operational costs.

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Solution – Control your fleets opereational costs

Smart Toll Management

Managing toll expenses efficiently is essential to keeping fleet costs under control. While your company sets specific policies encouraging drivers to avoid paid routes when suitable free alternatives exist, drivers do not always follow these rules.

This is where Frotcom’s toll management features come into play, bridging the gap between policy and reality. Integrating directly with toll payment systems like BG Toll and Hu-Go allows for seamless monitoring of toll expenses, ensuring compliance with company policies and avoiding unnecessary charges.

In addition, Frotcom empowers you to take proactive measures. By analyzing route data in real time, you can quickly detect route deviations, contact drivers to correct their course, and avoid unapproved toll roads before costs increase.

Frotcom also helps control toll-related expenses through the Fleet Cost Management module, which tracks toll fees per vehicle or trip. This module gives you complete visibility over toll spending, ensures that company guidelines are followed consistently, and makes data-driven decisions to optimize your fleet’s efficiency.

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Managing Speeding, Accidents, and Insurance Risks

Let’s face it, sometimes your drivers may be under pressure to arrive on time and feel compelled to speed. It is, however, in your company’s best interest (and drivers, too) that this does not happen.

It’s not just the risk of getting a speeding ticket. It’s the risk of a serious accident occurring.

To prevent this, you must detect and log speed violations and take corrective actions and all necessary measures to ensure they do not persist, avoiding extra costs and possibly tragic consequences.

Additionally, when incidents occur, whether a speeding ticket, an accident, or a claim, you want to be able to analyze the circumstances under which they occurred. Access to the vehicle location, speed history, and video footage can make all the difference.

Frotcom provides a comprehensive suite of tools to help you manage and reduce the risks of speeding tickets, accidents, and insurance costs.

Through Driving behavior analysis, you can monitor driving patterns such as speeding, harsh braking, and rapid acceleration and provide instant feedback via the Driver app to encourage safer driving habits. Fleet alarms immediately notify fleet managers if violations occur, enabling quick intervention. Additionally, Automatic Driver ID tracks each driver’s behavior individually, while Fleet management reports provide you with detailed insights into driving habits, accident history, and potential insurance claims.

To further strengthen your safety strategy, Frotcom’s Video Telematics solution, powered by AI-enabled dashcams and Frotcom’s advanced GPS tracking gives you visual context to every event. Use video insights to provide targeted feedback and driver training, helping improve behavior behind the wheel. Moreover, video evidence helps protect your company from false claims, reduce repair costs, and lower insurance premiums by proving what really happened in the event of an incident.

These tools help you identify risky behaviors early, reduce accidents, lower speeding ticket frequency, and ultimately lower insurance premiums, building a safer and more cost-efficient fleet.

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Avoid Driving Time Violation Tickets (Tachograph)

Driving time regulations exist worldwide to ensure road safety, reduce driver fatigue, and promote fair competition. No matter where your fleet operates, you must ensure compliance with regional or national legislation that limits the number of hours a driver can be behind the wheel.

For example, in Europe, Regulation (EC) No 561/2006 and, more recently, the Mobility Package I define rules on daily and weekly driving limits, breaks, and rest periods. FMCSA's Hours of Service (HOS) rules apply in the United States. LATAM and African countries increasingly implement similar driver-hours regulations as part of their road safety policies.

With Frotcom’s fleet management software, you can monitor and manage driving times in real-time, no matter where your fleet operates. This ensures that:

You remain compliant with local driving time regulations
You avoid hefty fines and penalties for violations
You prevent driver fatigue and increase operational safety

Additionally, Frotcom helps determine whether a driver can take on a new job based on their available driving time. This lets you optimize fleet dispatching while staying compliant and reducing operational risks.

To support full compliance and cost control, Frotcom includes Remote Tachograph Download, allowing you to access Tachograph data automatically and without disrupting operations. In the U.S., Frotcom ensures compliance with ELD, DVIR, and IFTA regulations by helping you track Hours of Service, guide drivers through vehicle inspections, and automate fuel tax reporting.

With Fleet Alarms, you receive instant alerts when a driver is close to exceeding their legal limits. The Electronic Logbook complements this by recording driving and rest periods accurately.

Moreover, seamless Integration with VDO Fleet and other systems via API allows you to consolidate compliance data across platforms, streamline reporting, and ensure consistent adherence to driving time regulations. These tools help you avoid violations, reduce administration, and prevent unnecessary fines or operational downtime.

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"We’ve experienced a 12% reduction in fleet costs, productivity has increased, and customer support is much easier to handle."

Mersi Sadić

Transport Manager

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P2P Transport - Slovenia

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A complete fleet management solution

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