Keep your fleet compliant and efficient

Managing a fleet isn’t just about getting from point A to point B; it's about doing it correctly and within legal boundaries. Tachograph data, driving time limits, speed restrictions, and temperature control for sensitive cargo are just some rules fleet managers and owners must follow. These regulations exist for good reasons, such as to protect workers and consumers, but keeping up with them can be a real challenge.

The good news? With the right fleet management tools, compliance doesn’t have to be a burden. Here's how Frotcom can help ensure your fleet runs smoothly, safely, and within legal limits.

Ensure Driving Times Compliance

Driving time regulations exist worldwide to promote road safety, fair competition, and better working conditions in the transport industry. In regions like Europe, Regulation (EC) 561/2006 and the EU Mobility Package I define rules for maximum driving hours and mandatory rest periods for freight and passenger transport. Similar frameworks apply in other regions, such as the HOS (Hours of Service) regulations in the United States and Canada or national driving time laws across Latin America, including Brazil, Mexico, Peru, and Argentina, where authorities may mandate specific rest schedules and tachograph usage.

The main objectives of these rules are:

  • driver safety,
  • reduce fatigue-related accidents,
  • promote environmentally conscious driving practices,
  • support responsible fleet management.

However, it's important to note that these driving rules may be subject to certain exceptions and national derogations.

If you operate a long-haul transport fleet traveling in Europe, your company must ensure full compliance with these provisions. While tachographs help drivers track their hours, fleet managers must calculate available driving time and assign new services accordingly. Miscalculations can lead to serious compliance violations and costly fines or leave vehicles idling unnecessarily.

Frotcom’s fleet compliance tools help companies monitor and manage driving and rest times, ensuring compliance with international and local legislation.

To support this, Frotcom provides features that allow you to monitor driver availability in real time, plan compliant routes and schedules, automatically record driving activities, and access tachograph data remotely without interrupting operations. Together, these features streamline compliance, reduce the risk of penalties, and ensure your fleet operates safely and efficiently.

For more information, download our White Paper “7 Tips to simplify driving times monitoring”.

Solution – Comply with legislation

Automate Tachograph File Storage and Remote Download

In Europe, operators of heavy vehicles must download data from tachograph driver cards and the tachograph mass memory of each vehicle. This data must be securely stored for at least one year and made readily available to law enforcement officers upon request.

This traditionally involves manual downloads using portable devices, but remote downloads have become the standard for efficient and compliant operations.

Several countries and regions outside Europe also introduced or enforced digital tachograph regulations and similar compliance standards for commercial fleets. Digital recording devices and compliance monitoring are increasingly common in some countries, requiring fleet managers to ensure secure and timely access to driver and vehicle data.

With Frotcom, you can automate remote download and secure storage of tachograph files, helping your fleet remain compliant across multiple jurisdictions. This saves time and protects your company from costly fines and disruptions.

Frotcom offers integration capabilities through its API to further streamline compliance, allowing seamless connection with external systems such as ERP or HR software. Additionally, Frotcom integrates with the VDO Fleet, enabling automated transmission of tachograph files to the VDO archive for long-term storage and analysis. These integrations eliminate manual intervention, ensuring tachograph data is securely stored and readily accessible whenever needed.

Monitor Temperature-Controlled Transport in Real Time

Transporting food, beverages, pharmaceuticals, or live animals comes with strict temperature regulations. Products must be kept within specified temperature ranges to ensure safety and quality, while animal welfare laws require continuous monitoring of live transports.

Non-compliance can lead to product spoilage, animal harm, and heavy penalties. To avoid this, Frotcom provides real-time temperature monitoring and triggers fleet alerts whenever temperature exceeds predefined thresholds.

This allows you to:

  • act immediately,
  • maintain product integrity,
  • ensure animal welfare,
  • stay fully compliant with legislation.

In addition to real-time temperature monitoring, Frotcom enhances control over temperature-sensitive transport through other features that allow you to prevent unauthorized vehicle access, receive instant alerts for critical events (like temperature deviations or door openings), and analyze trends or anomalies over time.

These features provide complete visibility and actionable insights to keep your cargo safe and compliant throughout the journey.

Control Speeding and Aggressive Driving Behavior

Speeding and aggressive driving behaviors increase fuel consumption, vehicle wear and tear, accident risk of accidents and injuries, and legal liability. In many countries, employers may be held accountable for their drivers' actions on the road.

So, if your drivers behave aggressively, they expose your company to greater risk and increase the chances of facing a lawsuit. And there’s also the speeding tickets.

Frotcom helps you monitor and manage driver behavior in real-time. You will know when speeding occurs and can identify risky driving patterns across your fleet.

Frotcom’s Driving Behavior Analysis and Driver Coaching provide feedback and coaching tools that encourage safer, more efficient driving. With Frotcom’s Driver App, drivers receive real-time performance alerts and can self-correct their actions, while fleet managers can schedule targeted training sessions.

Frotcom also includes Fleet alarms that instantly notify fleet managers when specific driving violations occur, such as harsh braking, rapid acceleration, speeding, or sharp cornering. These alarms enable immediate intervention and help reinforce safer driving practices across the fleet.

Controlling drivers’ driving habits can reduce legal exposure, improve road safety, and ensure a compliant fleet.

Serma - Spain

"Frotcom has proved to be a reliable and professional partner with highly effective solutions."

Ángel Herrero
Head of After Sales Service
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Serma - Spain

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Comply with legislation.